The Ultimate Guide to Understanding Training Video Production Costs

by | Apr 12, 2024 | Production Tips | 0 comments

In a digital age where accessibility and engagement are key in disseminating knowledge, training videos have surged as the go-to method for organisations looking to educate their staff. However, with the rise in popularity comes an often overlooked aspect of training video production: the costs.

HR and Training Managers often find themselves at a crossroads, balancing the imperative to deliver quality educational content within budget.

To address this critical balance, we’ll explore the ins and outs of video production costs, understand what you’re really paying for, and equip you with practical tips to ensure your training videos are cost-effective and impactful.

Understanding the Essentials of Video Production Costs

Before a camera is even switched on, the process of creating a training video involves several stages, each with its own set of costs.


This is the blueprint phase. Here’s where you’ll plan out the video in detail — from writing the script, to creating storyboards and organising the video shoot.


The production phase includes everything to do with capturing the content, from shooting with cameras and equipment, to paying actors and location rentals.


Once the filming’s wrapped, it’s time to edit, add graphics, music, and any other final touches. This stage brings together all the video elements into a cohesive and engaging piece.

Breaking these phases down allows you to understand the components of a training video’s budget, and how you can manage them effectively.

The Impact of Quality and Complexity on Costs

The decision between a straightforward video and one with complex animations or special effects, can significantly influence your budget. A professional production house will guide you through the trade-offs, showcasing the added value of each element against its cost.

Video Quality

From camera and lighting equipment, to sound production, investing in high quality can enhance the professional appeal of your training videos, increasing viewer retention and understanding.

Complexity Add-ons

Consider your video’s requirements carefully. Will animated infographics drive your message, or is a simple voice-over slide enough? Each addition increases not only production costs, but also the time needed in post-production.

Length and Volume: The Duration and Quantity Dilemma

Video length affects production costs due to the time and resources required, but length isn’t the only consideration; you also need to think about volume.

Length Matters

The longer the video, the more footage you need and, therefore, the longer the editing process. Companies must find the sweet spot between message length and resource investment.

Batch Production

Creating videos in batches can save you both time and money. Filming multiple videos at once can sometimes lead to efficiencies in the production process, reducing the cost per video.

Planning for and Mitigating Unexpected Expenses

Even with the most meticulous planning, unforeseen costs can arise. Having a contingency fund is essential for adapting to these changes without jeopardising the quality of your training video.

Why Contingency?

Changes in script, actor availability, or even challenging weather conditions during an outdoor shoot, can lead to additional costs. Having a financial buffer can mean the difference between a production well-handled and one with a slashed budget and compromised quality.

Strategies for Keeping Your Training Video Budget in Check

With a bit of forethought and creativity, there are plenty of ways to manage video production costs without cutting corners. Adopting these strategies can ensure cost-efficiency without sacrificing the educational value or the watchability of your training videos.

DIY vs. Pro Production

Whilst it’s tempting to keep production in-house, professional services often bring superior quality and streamlined processes. However, it’s possible to find a middle ground where in-house efforts contribute to professional productions, such as providing in-studio talent or location options.

Leveraging Technology

Using technological advancements, like video editing software and online stock media libraries, can significantly reduce costs. Platforms offered by companies like Super Motion can provide access to high-quality resources at a fraction of the price.

Budgeting with the Big Picture in Mind

When creating a budget, look beyond the initial production cost. Factor in distribution and potential follow-up video revisions. Ensure your videos are designed to be timeless, thus stretching the value of your initial investment.

Evaluating Training Video Production Through an ROI Lens

It’s not just about the initial cost; understanding the long-term return on investment is crucial in justifying your spending on video production.

Sustainability and Scalability

By creating videos that can be reused and tailored to various training needs, your long-term costs decrease. Scalable video content grows with your business, offering a consistent message and look across all departments and locations.

Measuring Success

How will you measure the effectiveness of your training videos? Improved test scores, reduced onboarding times, or increased employee engagement? Use these metrics to calculate the true ROI.

Securing Professional Guidance for Your Training Video Needs

Navigating the world of training video production can be complex, especially when it comes to understanding costs, whilst maintaining educational integrity. Professional services, like Super Motion, offer not just video production, but strategic guidance to ensure your training videos are a worthwhile investment.

Super Motion — Your Partner in Video Production

Super Motion is committed to making your training videos not only informative but cost-effective. From the initial concept to the final cut, our team of experts work with you to produce videos that meet your training objectives and your budget.

Plan Your Next Step

Ready to enhance your company’s training with engaging and effective video content? Book a free 30-minute strategy call with Super Motion to explore how training videos can revolutionise your approach to staff development. Your time is now, and so is theirs.