The Complete Breakdown of Costs for Training Video Production

by | Apr 12, 2024 | Production Tips | 0 comments

In the fast-evolving business landscape, the need for effective training tools has never been higher. Corporate training videos are a staple, offering scalable and consistent means of disseminating knowledge. Yet, as an HR Manager, a Training Co-ordinator, or someone overseeing the training of employees in the Corporate Events industry, the question looms larger than the production set itself: What are the real costs associated with producing training videos?

At Super Motion, we specialise in crafting compelling narratives through the lens. We understand the intricacies involved in bringing ideas to life on screen, and more importantly, we appreciate the financial investments behind each scene.

Here’s an in-depth look at how costs are formed and managed throughout the entire video production process, giving you a 360-degree view before you hit ‘record’.

Understanding the Cost Structure

Before a camera is even switched on, numerous factors begin to shape the expense chart for training video production. These costs, while initially overwhelming, are essential to grasp, for effective budgeting and ROI evaluation.

Pre-production Expenses

The foundational stage of any video project sets the tone and direction. Pre-production is where concepts are brainstormed, scripts are written, and logistics are organised.

The Script is Your Foundation

A quality script is non-negotiable. It dictates structure, informs visuals, and influences the final product’s effectiveness. Professional scriptwriters don’t come cheap, but the investment resonates throughout the production.

Storyboard with Precision

Storyboards are the visual blueprint of your script, and it’s where expensive hiccups are corrected before they even have a chance to become costly mistakes during filming.

Planning Makes Perfect (Budgeting)

Thorough planning keeps the budget in check. This involves scheduling, selecting actors or presenters, scouting locations, and planning for the unexpected – because in video production, the unexpected is the expected.

Production Costs

With detailed planning completed, the production phase involves putting the plans into action. This is where the bulk of the visual elements are captured.

CMDRs on Set

Your director is the visual architect, the camera operator is the artist, and the cinematographer is the tech wizard. Seeking quality in these roles elevates your project but inflates the costs.

Presidential in Presence

When it comes to talent, finding the right persona–the on-screen President if you will – carries real weight. A familiar face from the company or renowned speaker will enhance training video engagement, but at a premium fee.

The Set-up of Success

The choice of location and the recording environment affect the perception of your content. Selecting a professional set or a high-end conference room ensures the production values are spick and span, but the hire of the venue comes with its own price tag.

Post-production Expenses

Post-production weaves the raw footage into a seamless, engaging story. It is the phase that often inflates the budget with its multiple, intricate processes.

Editing the Epic

Editing is where the story truly comes alive. The editor is a silent storyteller, shaping the narrative’s flow and pace. The complexity and length of the training video dictate the hours involved in this part of the process, which directly correlates with your bill.

Adding Layer to the Canvas

Graphics and animations enrich the narrative, making the video more engaging and understandable. Custom animations or detailed infographics costs can add up, so clear decisions on how elaborate these elements should be, must be made early to manage costs.

The Music of Money

Music and sound design add subtlety and depth to your video, but licensing the right tracks from the right sources can be a costly affair if not budgeted for early on.

Talent Fees and Location Rentals

The human element and the spaces where they work, are central to the training video production and, therefore, your budget.

The People Meter

Hiring professional actors or presenters can be a significant cost, especially if there are royalties to be paid for further usage of the content.

Spatially Aware

Locations outside your company’s premises can add authenticity and production value, but they come with a cost that can vary greatly depending on the location and its specific requirements for a video shoot.

Legal and Administrative Costs

Dotting the i’s and crossing the t’s in your production project are a necessity, and certain legal and administrative fees should be factored into your overall cost.

Permits and Papers

Shooting outside the office or within public areas often requires permits and permissions. Procuring these comes with costs, but the absence of them can cost you even more in legal ramifications.

Copyright Checks

In the digital age, it’s not just the visuals that need to be legally cleared. Audio, stock footage, and even certain graphic elements come with rights that must be purchased or cleared for use.

Equipment and Technology

Modern video production hinges on the latest gadgets and software, each with their own financial fingerprint.

Camera, Lights, Action

The camera equipment and lighting setups you use directly impact video quality. Renting high-end equipment is a significant part of your budget, but there are ways to balance this against the need for top-notch visuals.

Software Savvy

Post-production software is as critical as the production equipment. Licensing costs for these tools are part of the software’s cutting edge, but they’re becoming more manageable with the rise of quality affordable options.

Cost-Saving Tips in Video Production

While the costs can seem daunting, there are always ways to trim the fat without sacrificing quality.

Plan with Precision

Thorough pre-planning leaves less room for the budget to be a placeholder for unpredicted expenses.

Leveraging In-House

Utilising in-house talent for scripting, presenting, or even shooting, can save you a significant portion of the production costs.

Technology and Tools

Advances in technology mean that high-quality videos can be captured, edited, and distributed using much more cost-effective tools than before.

Your Next Steps in Video Production

Equipped with a comprehensive understanding of the costs associated with training video production, you’re now empowered to plan with precision, knowing where to allocate resources across the board.

If you’re ready to take your training videos to the next level, seek a partner that shares your strategic vision. Book a free 30-minute strategy call with us at Super Motion. We look forward to not only guiding you through the production process but also maximising your return on this invaluable investment in your team’s development. Engage, train, and achieve — with Super Motion.